DEPOSITS, RESERVATIONS & PAYMENTS
Deposits & Reservations
A non refundable/non transferable deposit along with a completed registration form is required by all private and hosted group travelers. Unless otherwise specified on a hosted group travel event by Tickled Pink Travel Agency, anyone can join a hosted group travel event by securing their spot with a deposit as long as the final payment due date hasn’t passed and space is available.
Roommates must complete separate registration forms and submit their deposits within 24 hours in order to secure a reservation. Once the registration forms and initial deposit is received each roommate can make separate payments. All roommates must state who will be sharing rooms on the registration form. It is all of the roommates’ responsibility to insure that their fellow roommates are making their monthly payments in order to avoid having the reservation occupancy rate being adjusted to match the number of travelers occupying the room. In this case, the remaining roommate(s) are responsible for paying the difference in price for the new adjusted occupancy rate.
Final Payment Due Date
The final payment due date will be clearly marked on the event’s page. It is the responsibility of the traveler to make the final payment before or by the due date. Failure to make the final payment by the stated due date may result in automatic cancellation of the reservation and all previous deposits could be forfeited. All late payments must be approved by Tickled Pink Travel Agency. A late payment fee of $50.00 must be paid for payments received after the final due date and before the final payment will be submitted. Furthermore if the traveler wishes to cancel their trip they will incur a $50.00 cancellation fee payable to Tickled Pink Travel Agency. Some suppliers may charge an additional cancellation fee. Cancellation fees charged by Tickled Pink Travel Agency are not covered by most travel protection plans.
It is the responsibility of the traveler to insure the correct credit card payment information has been submitted, which includes the following: credit card holder’s name, billing address, phone number, credit card type, credit card number, expiration date and three digit security code.
Payment Processing Time Frame & Receipts
Unless specified on the payment form, all payments will be submitted directly to the travel supplier and processed within 1-2 business days by Tickled Pink Travel Agency. Once the payment has been accepted by the travel supplier the traveler will receive a receipt via email confirming the payment went through successfully. The receipt will also include the traveler’s remaining balance and next due date.
REFUNDS, ACCEPTED PAYMENT METHOD, CHANGE OF CREDIT CARD
Payments submitted to Tickled Pink Travel Agency are non-refundable and nontransferable for future events due to the policies and contractual agreements set forth by our suppliers. Travelers should seriously consider purchasing travel cancellation insurance to protect their investment. It is the traveler’s responsibility to insure they can attend and capable of paying for the event, along with any costs not included in the price of the reservation i.e. airfare, meals, activities etc.
Credit cards are the preferred method of payment. Payments will be submitted directly to our vendors to be processed unless otherwise specified on the event page. Late payment fees and other fees may be processed through Tickled Pink Travel agency. All payments by phone will require a credit card authorization form and a photocopy of the traveler’s government issued ID, which should be emailed to firstname.lastname@example.org
Change of Credit Card
The traveler can change their credit card information at any time by submitting a new credit card authorization form.
Some suppliers may charge a fee to change the name on a reservation, which is the responsibility of the traveler. Tickled Pink Travel Agency will charge a $30 fee for any name changes. This is in addition to the supplier’s fee.
Travel insurance is not required but strongly recommended to protect your investment. Travel insurance can also be helpful should issues arise during your vacation i.e. lost luggage, delayed flights, hotel issues, medical emergencies etc
TRAVEL DOCUMENTS REQUIRED
Passport number, date of issue, expiration date, and all other pieces of data from the passport ID page are required to be submitted no later than the Final Payment due date for international trips. This information is required on all International trips and is only shared when required by local authorities. Passports must be valid 6 months after your return date and have at least 2 blank pages
A visa may be required for certain international travel and is the traveler’s responsibility to insure the proper documents are submitted on time and a visa is obtained prior to the traveler’s departure date.
ADDITIONAL TERMS AND CONDITIONS
- Tickled Pink Travel Agency will attempt to arrange a roommate for any traveler upon request.
- Single room rates are available for travelers who choose to room alone.
- After final payment, no changes can be made to the room type (double or single occupancy).
- All shared rooms have 2 beds and are non-smoking rooms.
- During the hosted trip, a room-sharing traveler who wishes to make a change in their rooming situation is responsible to make their own arrangements, and to pay for a separate room if single accommodations are desired
Arrival, Transfers & Delays
Itineraries are subject to change. In the event there is an itinerary change, comparable lodging, meals and activities will be provided.
Travelers arriving by air are responsible for allowing sufficient time to deplane, gather luggage and travel to the designated meeting location to join the group trip. Tickled Pink Travel Agency will not delay the departure of the group for travelers arriving after the designated start time as listed in the individual itineraries. Travelers are required to provide Tickled Pink Travel Agency with their flight arrangements no later than the final payment due date of the tour. Travelers are also required to notify us in the event the airline should change the arrival or departure time of a flight.
If scheduled transfers are provided during a group trip, travelers who elect to take alternate transportation to the hotel, for any reason, will not be reimbursed for the transfer expense incurred. Travelers who are delayed for whatever reason are responsible for notifying Tickled Pink Travel Agency of their situation and to communicate regularly with us as to their anticipated arrival time. Delayed travelers are responsible for joining the group as soon as possible and at their own expense if their arrival occurs after the last scheduled transfer
Cancellation of Hosted Group Travel
On rare occasions, Tickled Pink Travel Agency must cancel a tour, either because there are not enough travelers to operate the tour or if travel arrangements are booked under a group booking that requires a minimum number of travelers, or for other events outside the control of Tickled Pink Travel Agency. Tickled Pink Travel Agency will cancel tours due to lack of travelers prior to final invoicing however Tickled Pink Travel Agency reserves the right to cancel any tour at any time up to the day of departure, due to no fault of our own. In the event of a cancellation by Tickled Pink Travel Agency, all monies paid to Tickled Pink Travel Agency for the canceled tour will be promptly refunded to the traveler. Tickled Pink Travel Agency is not responsible for any penalties imposed by the airlines.
Use of 3rd Party Operators
Some Tickled Pink Travel Agency 3rd Party Operators, as noted in the itinerary, are tour operators who sell their tours to the general public. The traveler acknowledges that other groups and/or individuals may be a part of the same tour
Use of Travelers' Images In Promotional Materials
Photographs and video taken by Tickled Pink Travel Agency representatives while on tour are the property of Tickled Pink Travel Agency and may be used in promotional materials. Any traveler who does not wish to have their photograph or video footage used in promotional material must advise Tickled Pink Travel Agency in writing no later than the tour’s final payment due date.
AMENDMENT OF TERMS AND CONDITIONS
Amendment of Terms & Conditions
Tickled Pink Travel Agency has the right to amend the terms and conditions whenever deemed necessary.